September update 2019
During september the QBIS team has been focusing on quality and improvement work.
New / Improvements
- The project activity code can now be set to be not unique. A setting has been added to the system module to toggle the behaviour of the Project activity code. The default behaviour will remain to be unique.
- The project department code can now be set to not be unique. A setting has been added to the system module to toggle the behaviour of the Project activity code. The default behaviour will remain to be unique.
- On the Personnel overview, a new column has been added for showing the employee number.
- On the Personnell report, filter for showing/hiding Inactive employees in the report has been added and a new field in the report for indicate which employees that are inactive if the Inactive employee is set to show.
- Always show the reports dashboard when clicking on the Reports module menu item when using the pinned menu feature
- Was not possible to delete project activities on the timesheet when using simple project activites (Time module without Project module)
- In the expenses everything was reset if an error occured when saving a new expense item
- The filter settings on “Approve Time” was reset to default values when page was reloaded
- Registered vacation time from the mobile Web App were not shown in Salary Time Statement Report
- An issue introduced causing the Import of public holidays to mailfunction
- When closing a week also caused closing the month
- Long term time-off registrations were not shown in the Time-off planner overview
- The Project name shown as a heading on the details project page is not updated after changing the project name and saving saving without manually reloading the page.
- Wrong date in Hogia Lön Plus salary export file when registering sick after midnight
- Adjacent grouping in Hogia Lön Plus export did not work as expected
- No mail were sent from smartbar to qbis helpdesk. In some cases the support request was not able to send the request from the QBIS smartbar.
- Fixed different language translation issues
Plus a load of “Under the hood” improvements
August update 2019
Allocating Salary Deviation Time to Projects
- For companies that needs to keep track of which project activity a certain salary deviation is connected to it is now possible with this brand new feature. The new feature allows a salary activity to be connected to project activity to keep track of true costs per project and cost center (department). This can then be exported to the salary system, as of now only is possbile in Hogia Lön Plus. The possibility to use this feature is controlled inside the System module and is by default disabled.
The hours registered on salary activity will place the registered hours on project activities in different ways dependen on which method that is selected (Manual, Automatic or a combo)
Automatically add minus character on deviations that are set to be negative only when registering deviation values on the Timesheet
- As an employee registering time on negative only salary activities has now become more user friendly as QBIS will automatically add a minus character to the value without the need for the user to do so. This will automatically be enabled for salary activities that has been setup to only allow negative values.
Expenses report – Receipt
- A new report available for the Expense Module. The Receipt analysis report you all the details needed for analysing the claimed and billable receipts in your organisation. The report is available in the report module under the expenses heading.
Expense report – Milage
- A new report available for the Expense Module. The Milage analysis report you all the details needed for analysing the claimed and billable Milages in your organisation. The report is available in the report module under the expenses heading.
Expense report – Lodging
- Add a receipt image quick view on the Approve Expenses page so that a manager or admin easily can see all reciept images in one place
A new report available for the Expense Module. The Lodging analysis report you all the details needed for analysing the claimed and billable lodgings in your organisation. The report is available in the report module under the expenses heading.
Add Excel export for the Salary Activity Statement Report
- The Salary Activity Statement report has been improved with Excel export functionality. Now you can choose to export your report data for further analysis to an Excel document.
Block manual timesheet registrations while Timer is running active to avoid incorrect registrations when Timer is stopped
- To avoid erroneous timesheet registrations while using the Timer functionality on the Working Time Widget, a blocking of registrations on the Timesheet while Working time Widget is running has been added. As an employee or manager a message will be shown when entering the Timesheet to allow you to stop the timer to be able to manually edit or register time.
Notification: You have not saved your timesheet
- Losing registered hours on the Timesheet accidently should now be prevented by a message asking if you want to proceed without saving the changes first or not.
Change heading labels on the Time Close month page to indicate that they refers to months.
- The column header labels have been improved to more clearly indicate what the values refers to.
Project Invoicing Enhancements
The project invoice pages and the flow has been improved to increase the visibility. All historical invoices has been moved to a new page to only show historical invoice data.
- The Approve Invoices page has been cleaned up to show more relevant information.
- The status filter has been removed as the page now only shall show invoices that are not yet approved. The purpose of the page is to review, update and approve draft invoices.
- A new quick customer search field has been introduced to easily be able to drill down the list of invoices.
- The field Pending Invoice has been renamed to Approved amount be better reflect its purpose.
- The field Set Invoice Date has been removed from the page as it is not applicable to draft invoices.
- The Prepare Invoices page has been cleand up to show more
- A new quick customer search field has been introduced to easily be able to drill down the list of invoices.
- The column filters has now been gathered inside a QBIS 2.0 standard filter container. The last used filters will always default.
- The field Pending Invoice has been renamed to Approved amount be better reflect its purpose.
- The field Set Invoice Date has been removed from the page as it is not applicable to invoices in the status Approved.
- A new Invoice History page has been introduce to hold all information of invoices that has been sent to an invoicing system.
- On the Invoice History page, only invoices with the status Invoiced or Paid are visible.
- A date range selector is provided to filter out only invoices for a certain period.
Project Time and Material report – Filter settings redesign
- The filters on the report has been totaly redesigned to fulfil the QBIS 2.0 standards. The filters has been moved into a single filter container and will always default to the last used settings.
Improve the pinned main menu
- Further improvements has been done to the main menu. When the sub-menues are pinned to stick to the page and hovering over a main menu, the sub-menu items will still show the selected items of the main menu. Further on we also added login to remember the last page selected from the sub-menu when the user clicks on the main menu option.
Scroll not working on mobiscroll textareas on MobileUI
- When there was more text in an activity comment than possible to show in the mobile UI of the Timesheet, the text was cut off. The issue has be resolved by introducing scrollbars when the texts are longer than the window.
Clickable link from Prepare Payroll – Expenses ends up on a Qbis 1.0 page and not a QBIS 2.0 page
- The link provided on the Prepare Payroll for setting up more receipt types still pointed to QBIS Classic. The link has been changed to point to QBIS receipt types page.
Navigation bar partially hidden in some resolution of Timesheet page
- The navigation bar was hiding parts of the Timesheet page in certain resolutions.
Missing Approve Time & Materials Option on Approve Invoices Page
- The More menu option Approve Time and Material on the Approve invoices page had been hidden but is now restored to be visible.
Error on registering salary activity on timesheet when time format is in decimal
- A conversation bug when registering salary activity values and having decimal format selected was discovered and fixed.
When the Sub-menu Pin feature is enabled the expand page feature on the Time-Off planner does not work as expected
- The the sub-menu pinning option was enabled, the expand page function on the Time-off planner did not show the content as expected.
Misalingment of the columns on Timesheet (5 Days View)
- Misplacement of the week view columns on the Timesheet has been fixed.
May update 2019
- Brand new Mobile user interface to simplify time registration on mobile phones. As a user of QBIS you can now easily access the most important functions via a mobile-adapted dashboard that you get when you use QBIS on your mobile.
Mobile customization also means that all input fields work the same way you are used to mobile devices. We have also added support for PWA (Progressive Web Application) which allows the QBIS web page to be used in full screen mode.
- We have now launched the ability to create detailed invoice specifications that include manual changes made to the invoice manager while maintaining original records and comments. Created invoice specifications can easily be downloaded directly or sent by e-mail with the attached zip file.
- Improved terminology and export opportunities. Some labels have changed their name, while others have also received a functional update that provides a more accurate export to the invoice system.
The update mainly concerns cost centers, salary categories, account, expenses and VAT. For more information about the changes, see here (Swedish only)
- The total column value of activity time isn’t calculated on timesheet page
- Materials that were added on the last day of the selected period in the Project time and materials report were not shown on the report
- Lodging Types page is crashing when it sorted by Active
- Cannot export 0 working hours with factor 0 to Fortnox Invoice
- Project Invoice Report is shown empty if the sum of invoice items is 0
- The My Time-widget shows number of hours instead of number of days when days are selected for the activity
- The field “VAT Nr. EU” under Project -> Customer register doesn’t allow alphanumeric input
April update 2019
- Fixed so that users with the Manager permission cannot approve Time-off requests after they have been withdrawn.
- When exporting Time-Off to Excel, not all weeks were exported correctly and some weeks could missing.
- In the Planned Time-Off Widget a days time-off in some cases were shown as an hour.
- The horizontal bars for Time-Off on the Time-Off Overview did not show the full length in some cases.
- The date selector on the Invoice Manager tab did not function as properly and values were not updated as expected
- The Project Time widget still showed the field Project name abbrevation available even though it has been deprecated in QBIS 2.0
- A validation issue for hours and percentage when allocating time for activity members under project, caused the changes to not be saved.
- An issue on the Approve project activity time page, made some rows not being approvable.
- The fields for VAT, VAT code and Notes field in the article register did not save the changes after editing the values-
- In the report Salary activity statement, the factor for a salary activity was not taken into consideration when calculating the total sum.
- The Project analysis report could in some cases show incorrect values for the invoiced sum
- The Project analysis report did not include values for the first day in the selected period. This could result in total values that were below the expected.
- The category filter in the report Project Time and Material report only filtered using the first selected category option if multiple was choosen.
- An issue with values not always was updated correctly before they were saved has been corrected.
- The Time report Capacity untilization – Employee has been improved with a new filter for also excluding one or multiple salary activities from the calculation of capacity.
- Salary exports in the format PAXML now has the ability to export project information.
- Performance improvements when loading the Project portfolio page.
March update 2019
• Unscheduled Breaks and Schedule Interval Activities. Added support for the possibility to reduce time for flexible lunch from salary activities, for instance OB, where this is needed.
• We have now been able to bring back the excellent lookup and calculation locations in the expenses. Now the company lookup and all place will appear as you have been used to.
• Improved performance when moving items between the Approve Time & Materials and the Open Invoice in Project Invoice Manager
• The status column filter on the Project activity page/tab is being reset after saving the page
• Wint export – Added additional value columns on the salary setup configuration page for the Wint salary export.
• Wint integration – Set ownerId field in the API when export invoice to Wint. Setting the project lead as the owner of the invoice.
• Wint integration – On the Basic information tab on the Customer card under project a new VAT number field has be added to be used on invoices where VAT number needs to be specified. The field is exported in the Wint integration.
• The project result analysis report improvement
• The notification link to New projects in the Personal Profile widget on the Dashboard, links to QBIS 1 Project instead of to the QBIS 2.0 project page.
• Automatically Close Day is not working. An issue affecting
• Failed to show the timesheet on Approve Time page after changing filter settings. This issue only occurred
• In certain occasions an error message could popup on the Time-off planner page.
• An issue caused the e-mail reminders for late timesheets to be not sent
• An issue with the validation of Activity’s dependencies between activities and predecessors caused error message even if it was configure correct.
• The project result analysis report improvement – Project result report reads invoiced items wrong
• Translation correction. The Swedish translation for the word Actual on the Project result analysis report is not correct
• Exclude text content from the tag <resenhet> in PAXML export to go through validation.
• If a user changes permission of Dashboard module in Edit employee page to Not available it will not be possible to change it back
• Exception when adding department without having selected unit type in Demo databases
Continuous Improvements of the infrastructure and environment for improved performance and reliability
• Emails and notifications
• Various upgrades of the server farm
February update 2019
- Crona Lön integration
- Personalliggare – Staff Ledger for Service businesses
- Add a to and from selector in the filter for the Approve Time page so that it’s possible to Bulk Approve or Close multiple week selections
As a manager or an administrator QBIS now supports the possibility to filter out week ranges for approval in the filter view of the Time Approval page.
- The History text rows on Timesheet and Expense sheets shall not wrap until page is to small
The action history at the bottom on Timesheet and Expense pages have been improved to keep the same width as the page so that they are wrapped while there is space left.
- Change header in Visma Lön export regarding exporting scheduled hours
On the Prepare Salary page – setup for Visma Lön the information text about include “employees scheduled hours” has been changed so that it is clear that Visma lön does not import schedule, only validates the schema.
- Grouped clock time deviations exported twice to Hogia Lön Plus
- Time sheet that closes automatically is not saved
When using automatic closure of Timesheets and Timesheet had not been saved before the closure did not correctly save the Timesheet before closing the Timesheet.
- User can delete an expense sheet when status is Verified
Validation of the expense sheet status did not work as expected and it was possible to delete a expense sheets with the status Verified
- When adding a project as favourite creates a new project link
Favorite icon had been added to the Project overview page of a project by mistake. The icon has been removed as it was not possible to make the project a favorite, it only created a new project.
- Validation failed on project date and activity date
Unsufficient validation in the backend of the date/Time format of project and activity dates could create and error when saving for some customers.
- Time administration Approve Time bug fixes
UI fixes on the Approve Time page
- Changing selected page when adding a new activity on the edit project page
In some cases when creating a new activity on the Project activity page the paging jumped to a new page after creation of the new Activity.
- First added HR agreement gets ID 0
I some cases when first HR agreement were created a duplicate of the agreement could be created
- Employee Time Comparison report is not group by department when exported to Excel
The exported Excel report was showing detailed view with employees even if that was not the selected view.
- Misspelled file name of the Invoice transaction report
Minor issue correcting the file name of downloaded Invoice transaction reports
- Service request custom report is suddenly generated incorrectly
Some custom reports under Service desk was affected by an issue making the custom report to be generated incorrectly
- Exception in QBIS System if no company logo
If there was no company logo selected in System module exceptions occurred and creating a lot of error log messages. The issue was never visible to any user.
- The Project settings sub-menu is available under System menu even if Project module is disabled
The project sub-menu was available even if Project module was inacivated and would logout the user if selecting any of the project sub-menues
- System – Travel Types: English mile and Swedish mil reversed in QBIS 2
In the backend id’s for English mile and Mil in the System control page for travels administration page had been switched so selecting English mile would show Mil on the expense sheet.
Improvements of the infrastructure for better performance
January update 2019
- Add schedule information with come/lunch/leave on the timesheet
A highly requested feature has now been released, showing the selected Come/Lunch/Go Scheme on the Timesheet page together, with the scheduled hours
- Credit on material cost – for follow up on project
To be able to fully use the possibility to create credit notes from within QBIS, we now also allow material quantity to have negative values.
– Performance and usability improvements for the Project Activity page
For this update we have a lot of goodies to make it simpler to handle project activities and we have also been focusing on the performance of the page.
- Improved performance when editing and closing the editing window.
- After editing a field in the activity view the page is not reloeaded and stays where the user is
- Tabbing from the Activity budget cell (after you change a value) will take the user to the Status cell, instead of reloading the page and showing the very top of the project activity page.
- Changing a date of an activity, is now so much quicker and the focus will be hold at the position after leaving the field.
- An issue with a short freeze when tabbing from activity code to the activity name field when adding a new activity has now been fixed.
- A sort order issue for the Code column has been fixed.
- When there are more activities than what can be displayed on a single page the drag and drop of activities will automatically scroll up or down when you drag the activity.
- Editing an activity and selecting an empty row in the Phase drop down would make the activity disapear, this issue has now been fixed.
- Improved performance on the Time Overview page
- Include project code and result units in PAXML exports
To improve the possibility to do book keeping efficiently the PAXML exports now supports export of project and department codes.
- Filter on department and category in the Project Time and Materials report
For a project manager to easily select only their own departments projects, new filters has been introduced on the Project Time and Material report.
- Show inactive PM in the Project result Analysis report
The Project Result Analysis report did not include projects where the project manager had been inactivated. Now inactivated project manager (PM) are included in the reports where the selected dates are within where the PM was active.
QBIS Connect / API
- GetProjectsFilter method does not support multiple categories in QBIS Connect
A new API call for get project categories has now been added to support the QBIS 2.0 multi category field. The API call will now return all categories that has been selected in QBIS.
- If “Vacation Activity” is set to True, then we always set “Requestable” to True.”
A minor issue has been fixed in the new system module where the Requestable always shall be active when the salary activity has been set to Vacation.
- Infrastructure and application backend improvements
- From this update we no longer support Html format when creating QBIS 1 reports.
December update 2018
- The system module has finally gained a refreshed UI experience with qbis 2.0 look and feel. The new system user experience is available for all modules except CRM and Service desk that is an upcoming feature improvement
- Added new functionality for Bulk Closing Timesheets and permission handling. The feature has been moved from system control to the Approve timesheet page and we have increased permission possibilites
- Performance improvements on the Approve Time page to make the increase the workflow response
- The internal/external comment fields on the timesheet has got some improvements
- Improved the comment field so the text doesn’t disappear when the input loses focus
- Increased the size of the expand icon.
- Added dots to the end of comment field when the whole text is not displayed.
- Added shrink button to shrink expanded comment field.
- Add filter option to exclude expenses for the Project Result Analysis report
- Performance improvement of the service errand page both provide quicker response on the page load and for getting search results
- Show a message on the Service Desk page with the filters visible and available when an errand search Times out instead of exception page
- Fixed an overlapping text issue in the widget My time
- Duplicated employees in personal details report
- Available activities in QBIS2 Long Time-Off Registration was not updated when date span for the Time-off was changed
- Unable to automatically close weeks when applying for Time-Off
- Schedule Proposal Page should not be shown if HR Schedule is not activated
- On the TimeSheet the entered comment text sometime seemed to have disappeared when comment textbox lost focus when it actually was hidden
- Other cities than Stockholm in the time zone setting on the computer will cause an error when saving Project activities
- Selecting a project category on the Project details page could stop the page from responding
Project – Invoice integrations
- On the Fortnox invoice integration settings page, it was not possible to change the setting for “Export projects”
- Major fixes to the visuals not always covering the correct dates and also issues with showing incorrect values on the overview page. The issue was only a display issue and all values were correct in the backend.
- In certain cases issues in the application backend could when the system was trying to remove handled errands by the email integration service
User interface and usability improvements
- Added color effect to the filter button on the Project portfolio page when the filter is active to improve the usability
- The Date picker on the Approve expenses page was still using the old visual component, now changed to the QBIS standard Date/Time picker
- Fixed a problem with the link to send late-timesheet reminders from the Approval Assistant widget
- Enhanced the Direct approval of timesheets on Approve Timesheets page. Restrictions who can use and the ability to control who can use Direct approval of time cards with and without deviations. Configuration settings are set by Administrator in the System Module.
- Issues encountered when logging in and access rules with IP address range were enabled have been fixed.
- Fixed an error that affected some users who could not access the invoice page in QBIS
- Start times were missing on the XML export for the Staff ledger
- When approving timesheets, some employees were missing in the list if the employee was not under the manager approving directly.
November update 2018
- Wint invoice and salary integration. A lot of time has been spent on our new salary and invoice integration for Wint. The integration is under testing before a public release soon.
- The System Control module has now been re-designed to conform with our new QBIS 2.0 look and feel to . The module name has been shortened to System.
NOTE: The new System control is under final testing and is not currently visible to the users.
Invoice Integrations – Improvement
- Export lodging amounts to Visma Lön. The Visma Lön salary export now supports lodging amounts to be exported from QBIS.
- Improvement of the Visma administration integration application, including support for Byråstöd
- Include default salary activity in PAXML export. Previously the default salary activity was excluded from the export.
- Added support for Fortnox supplier approval workflow for the Fortnox Supplier Invoice synchronizer. The feature adds possibility to only synchronize supplier invoices to QBIS that has been approved in Fortnox.
To be able to use this feature, the supplier approval workflow needs to be ordered in Fortnox and the setting in the Fortnox integration setup in QBIS needs to be enabled.
Dashboard / Widgets – Bugs fixed
- Not possible to edit activity factor in the Project Time widget.
- The link for late timesheets on the Approval assistant is selecting the wrong status filtering
- Add default Widget order per permission type in QBIS. The Widget order is now sorted in a certain order depending on the user’s permission when the database is setup. NOTE: The bigger bureaus (GT, BDO) are not affected by this change as they already have a predefined order.
Project Invoice manager – Improvements
- Show decimals in the invoice manager. It is now possible to have all values in the Invoice Manager to be displayed with decimals. The user has the possibility to turn the feature on or off in the project setup.
- Make materials names appear in invoice manager. The name of materials is now visible in the canvases so that the project manager have a better possibility to know what they are approving to be invoiced
- Added an explanatory tool tip to the Split fixed price if function is unavailable. Previously the split fixed price action was hidden when the full amount had been split without any visible signs why. Now the action is visible but disabled and with an explanatory text with the reason.
- Reverse the fix in the invoice manager with the scroll bars since they ruin the overview. The scrollbars appearing on the canvases on the Invoice Manger on smaller screens are now disable and the canvases will now instead align in vertical to increase the visibility of the values.
Time-Off planner – Bugs fixed
- Long time-off request fails. Requesting very long time-off’s could result in an error message due to time-out
Reports – improvement
- Add possibility to show Salary activity groups in the Salary Activity Statement Report. As a manager it is now possible to see the total of e.g. Overtime and not only the ingoing values for all employees in one place.
CRM – Bugs fixed
- CRM Sales pipe line does not take currency in account when calculating. When multiple currencies were used the calculations did not do any currency exchange to the selected currency.
- Improved description text for the Project report Project Risk Assessment to increase the understanding of the reports purpose.
- General language text bug fixes and improvements
October update 2018
- Export project time to salary systems supporting PAXML format
- Enable negative values on Materials to support the possibility to create credit notes for Materials.
- Approve Time – Only Timesheets with Deviations (Approve without looking at the Timesheet, Extensions to filters and usable columns for an improved approval feeling)
- Now you can direct approve timesheets without going throught the approval cycle
- New columns showing if any deviations exists and if there are any unapproved project hours. Usable with the direct approve functionality for a quicker approval procedure.
- New filters allowing the user to filter on, department, Manager and week
- New Status filters for Closed – No deviation and Closed – Deviations instead of the old Closed Status filter for a more fine grained selection.
- The user experiences on the page has been improved, including a more distinct Status column view and minimized view of the secondary function buttons
- Approve Expenses
- The user experiences on the page has been improved, including a more distinct Status column view and minimized view of the secondary function buttons
- Fortnox Integration
- The Fortnox supplier invoice synchronizer has been improved to make the Material name in QBIS more clear by including Invoice number, Supplier name and Article name in the QBIS name field.
- If the Article name does not exist on the supplier invoice that is synchronized from Fortnox the field kontobeskriving is used instead.
Project Reports – Bugs fixed
- Project Result Analysis Report Columns selector gets hidden when the graphs area is collapsed
- Project Result Analysis Report Columns selector and report columns are switched
- Some QBIS 2.0 reports cannot return value when it’s schedule with ‘All’ period
- Some reports not generated in FF when using HTTPS
Salary exports – Bugs fixed
- Full day registration outside schedule missed in Hogia Salary export
Invoice export – Bugs fixed
- Change to case insensitive compare in Visma Invoice Export
Other – Bugs fixed
- “Uppgiftsplanerare” on dashboard not in caps
- Quick Time Arrive Leave Widget – Auto close message is shown constantly for the same day
Project templates – Bugs fixed
- Create project through template and employee who’s manager only receives read-only rights on documents
QBIS TouchScreen – Bugs fixed
- Touchscreen rounding issue transfers incorrect registration
- Due to an incosistency when rounding minutes in the Touchscreen the transfered working time was sometimes creating deviations.
September update 2018
- QBIS Project invoicing integration for Procountor
August update 2018
Timesheet time-off registration – New
- Report Long-term Time off. A long-awaited feature for the Time module has now been released. Registering time on a salary activity during a longer period in one go can be used to simplify time registration for e.g. longterm vacation or sickness periods.
Project Activity list – Bugs fixed
- When a project activity list was refreshed the page number indication was failing and showed NaN instead of the actual number.
- End dates where not shown in the project activity list for rows with a phase
Project – Bugs fixed
- Don’t show price and cost to user. As a regular user it was possible to see the price and cost on a project if the project price model was set to project member.
- Edit Activity dialog: total percentage of members allocated time could be over 100%. When set activity member’s allocated hours, the total percentage of allocated hours could be over 100%. Then validation of the activity will be failed.
Project invoice manager – Bugs fixed
- Not possible to enter/save decimal values for project activity in the Invoice manager. It was not possible to add decimal values in the invoice manager (Edit hours). If a decimal value was entered the value changed to a zero.
- Changing price level of project makes invoice amount wrong. When price and cost model was changed on project with existing data on the right canvas old calculations remained and showing erroneous values.
- Previously it was not possible to set negative values when editing invoice rows. Due to that it was not possible to create credit invoices.
Edit Project – Improvement
- Multiple success messages pop up when saving a project. When saving a project multiple success messages could be shown instead of a single message.
Project reports – Bugs fixed
- Time format is not correct for Time Deviation Report. Due to an issue with date formatting in the Time Deviation Report the date field for employee and department level was showing “NaN-NaN-NaN” instead of the date.
- Project Result Analysis Report excel export columns are misaligned when rows are expanded in the user interface before exporting.
Time reports – New
- Time Analysis by Project Category – Employee. The report will show a
- See how much time your employees have spent on R&D projects compared to actual hours worked
- Automatic calculation of R&D deduction
- Elucidates if deduction is allowed or not
Reports global – Bugs fixed
- Scheduled Reports doesn’t work. Due to issues with the language support the QBIS Report scheduler did not function correctly.
Integrations – Improvement
- Added support for Visma byråstöd to the Visma administration integration. Now our Visma Administration integration supports the Visma Byråstöd addon so that bureaus can take advantage of the integration in a easier and more efficient way.
Language support – Bugs fixed
- Different language texts mixed on login page. Issues with the language support showed mixed languages on the login page.
Service desk – Bugs fixed
- Reply service desk email and get blank email. Issues with the email templates made some sent emails to end up blank without content.
- User can’t open service requests. A date format issue was preventing some service desk errands to be opened.
Notification emails – Bugs fixed
- QBIS link in VacationRequestSEndRequestMail template is not correct. The link to QBIS in the Vacation request email has been corrected to link to the correct production environment.
Dashboard Project Time Widget – Bugs fixed
- Prevent deletion of activity that is running in Project Time widget. It was possible to delete a running activity, making the timer to be unstoppable and showing a blank widget.
Dashboard Approval Assistant – Bugs fixed
- The time-off requests row did not show the correct number of requests.
Danish salary integrations – New
- Datalon salary integration. First API based salary integration for QBIS making the export seamless and file transfer free.
Danish invoice integrations – New
- Dinero invoice integration. Connect and export your QBIS invoice data to Dinero.
- E-conomics invoice integration. Connect and export your QBIS invoice data to E-conomics.
June update 2018
QBIS in Danish
- We are glad to announce that QBIS is now possible to use in Danish. Any Danish customers or users can switch on the Danish interface in their settings page.
Resource Planner – Improvements
- If a resource was not already a member on a project, QBIS wouldn’t allow you to add the resource to a project activity from the Resource Planner. We have now updated the software to automatically add the new resource to the project at the same time as adding the resource to the project activity.
Project Page – Bugs Resolved
- It certain situations adding more than one category to a project would not hold the additional categories, this is now resolved.
- Adding project members to an activity didn’t bring across any central hourly cost and price for the resource. This has now been resolved.
Project Invoicing – Improvements
- In the Approved Invoice section and the Invoice History section of a project we have added 2 new columns showing the number of non-billable and billable hrs worked connected to the invoice. This is very useful when looking at manually adjusted invoices to see what the adjustment related to. Relating to this we have removed the option for viewing the invoice with adjustments as it is now redundant functionality.
- The invoice history page has been moved from its own page to a new section underneath the 2 invoicing canvases on the Invoice Manager page. The benefit with this is that the project manager can see exactly how much has been already invoiced in the project while making new invoices, without having to leave the page.
- We have made it much easier to split fixed priced items i.e. project and activities, than previously. Now there is a new menu item on the fixed price row on the approve time and materials canvas called “Split Fixed Price” which makes easy to divide the fixed price up into different parts and assign invoicing dates and invoicing texts.
Project Invoicing – Bug Resolved
- There was an issue on the Prepare Invoices page when you deselect invoices to preview that the system would still show all invoices. This is now resolved.
- If you added Invoice Text to a part of a fixed price item, the text would not appear on the invoice canvases, invoice report or in the export to the billing system. This is now resolved.
Project Time Analysis – Improvements
- It was confusing when you set the time period for the report to show all data. In the report header it said “All” which leads you believe the report is for all customers rather than a time period. We have changed this to say “Period: All”.
Time and Materials Report – Bugs Resolved
- The report displayed the cost value for expense items and not the price value if it differed from the cost. This is now fixed.
- The View details button now expands the details for materials and expense items, previously only time items would be expanded.
- If the price model for the project was set to activity member then the report was duplicating activity. This is now fixed.
- There was a calculation error making the unit price of travel km/mileage show the incorrect values on the report. This has now been corrected
Project Result Report – Improvements
- We have added the Project code and department code as new columns that can be displayed on the report.
Project Report Scheduler – Improvement
- The area in the report scheduler page where one set filters and settings for the report has been re-designed to improve the layout of the setting. It is now easier to see set all settings and filters for the scheduled report.
Project Templates – Improvements
- Now when you create a new project from a project template you are given the choice to use the start and end dates set on the template or alternatively enter new start and end dates.
Project Templates – Improvements
- We addressed an issue encountered by users with Project Management privileges couldn’t access the Project Templates page.
- We addressed a problem that some users encountered while trying to display Global Project Templates.
Project – Business Forecast Widget Improvement
- The Business Forecast Widget has been updated to read the budgeted and forecasted income for activities, when the price model for the project is set to use the Activity price Model. Previously the forecast was using the project dates only when determining income.
Staff Ledger – Improvements
- The Staff ledger has been enhanced to fulfill the requirements from skatteverket and to improve functionality for the managers.
- Added possibility to retrieve historical data for any date range
- Added possibility to filter data for a single employee
- Added mandatory and non-mandatory fields in the export to fulfil requirements and to enhance the usage of the export
Time Sheet Approval – Improvements
- After our latest QBIS update some customers experienced that the Timesheet approval page was slower to load than before. We have now optimized this page to be much quicker.
May update 2018
QBIS 2.0 Project go live!!
February update 2018
- Make the Service Desk errand page wider to allow more information without scrolling sideways
- The week numbers in QBIS 2.0 calendars are not showing the correct week
- Project Time Widget become blank after stopping timer
January update 2018
- Modify validation of expense sheet date and expense date of lodging to only compare with To date of lodging and mileage expense.
- Overflow bug in the report “Månadsvis projektanalys av aktiviteter samt resurser”
- Time added to standard deviation when vacation request are approved. When you approve a vacation request, time are added to box Left on the time sheet and standard deviation on Monday of the first week
- Scheduled report can’t be sent to multiple receiver
December update 2017
- Added support for Export of project time and info to Hogia Lön
- Fixed bug when Prepare Payroll page freeze for 45s after changing date field
- OB doesn’t exclude breaks during weekends
- Fixed bug occurring on half day flextime request for non full days
November update 2017
- Time zone support for Quick Time Arrive/Leave Widget
- Option to control sign of exported deviations in PAXML exports
- Option to not export extra working time in PAXML exports
- QBIS Touchscreen does not calculate salary activities with factor (HR schedule)
October update 2017
- Time Admin cannot modify (edit/remove) the vacation request which is approved by him/her
- Time added to the report Time Deviation Comparison that does not belong in the report
- On the Materials widget changed the unit field to allow 5 characters
September update 2017
- New shiny QBIS dashboard logo
August update 2017
- Add project activity name information to the delete project activity window on the Timesheet
- When saving QBIS2 timesheet, always showed error message “The operation failed” even if the page was save correctly
- Language issue on Approve activity time on the Time page administration
June update 2017
- When using the Autofill working time functionality on the timesheet, it is now possible to exclude project activities to be auto filled on the working time. The exclusion is determined by a pre-edefined factor that won’t be used for anything else. The exclusion is setup in the system module.
- To improve the workflow, expense sheets can now be re-opened by the employee until the expense sheet has been approved.
- In certain cases it was not possible to change the password on the settings page when the password contained certain characters. This is fixed so that it is always possible to change.
May update 2017
- Improved QBIS Schedules to support up to a 10-week schedule
- Improved CRM Pipeline filtering
- Show project name in the warning and error messages on the Timesheet
- Update QBIS Iphone apps to support latest IOS version(Time, CRM and ServiceDesk)
- Hide project panel on the expense registration page if only QBIS Time module is activated
- Create Project activities from within a Service desk errand
- Week numbers were misaligned on the vacation planner and with the display option 3-Months view
- Issues to approve vacation direcly on the time-off planner overview giving application error.
- The Working time and Activity time sections are not aligned on the Timesheet
- Import of supplier invoices does not work properly for some customers
- Grouped clock time deviations exported for empty days to Hogia Lön Plus
- The Time deviation report (QBIS2) did not show correct data if selected time was a year or above
- Data overwritten from another customer database in QBIS2
April update 2017
- 2nd Level of expense sheet approval
Now there is a possibility to have a second level of approval for Expense sheets. After the manager approves the employee’s expense sheet it is possible for an economy/payroll administrator to mark the sheet verified (“attesterat”) after they check that everything is entered correctly into the expense sheet and have all the associated receipts
- Project time approval page
After an employee completes/closes their weekly timesheet the project manager (site manager) should be able to approve the project activity time that belongs to their projects. Thereafter the department manager (arbetschef) should be able to see that the project activity time has been approved and by which project managers and approve the whole timesheet.
- PAXml GLCode not saved properly
March update 2017
- Reallocation of Time Off Requests
Reallocate the responsibility to approve time-off when a manger is away or the manager is changed.
- QBIS Import of foreign expense rates through values from Skatteverket
Do your employees travel to several countries then it can be time consuming to set them up manually. Use the foreign expense rate import to have all foreign expense rates from Skatteverket.
- Automatic update of foreign expense rates.
Have your foreign expense rates to be automatically updated from Skatteverket.
- Possibility to use reduction of meal deduction setup with percentage deduction.
Set up your meal reduction to use deduction by percentage instead of fixed value. The deduction is done against the expense rate. Especially good along with automatic foreign expense rate updates.
- Added import function for salary activity balances
Update salary activity balances through file import. Possibility to change balance or balances for a single or multiple user.
- The Salary Activity Balance report shall have the ability to only show active employees
- Service Desk report Time to include filtering
A new filtering option for the Service Desk report to be able to include all registered time for an errand that has been closed on a certain date or in a period.
- Logia Lön Plus Schema export shall exclude employees with non-numerical employee number
In QBIS it’s possible to have non-numerical employee numbers but not in Hogia Lön Plus. It is now possible to export even if you have non-numerical employee numbers in QBIS as they are now exluded from the export.
February update 2017
- Contract management in QBIS HR now handles configuration of the OB for the number of hours worked. Set up the agreement to register the OB hours when the employee registered hours exceeding regular working contract hours.
- Handle your employees ATF (Reduction of working time) directly in QBIS. Get QBIS HR module to setup you schedules and to have your employees ATF automatically calculated.
- Enhanced export for Hogia Lön Plus to exporting start and end times for salary activities to support partial absences. User interface changes has been made to QBIS to allow an employee to enter start and end time for these activities.
- Now you can group your salary activities so that it’s possible to create a bank of time or any other similar grouping. Group your bank of time to show the total number of hours an employee have. The parent can calculate the total number of hours that has been earned on the different child salary activities.
- Visma salary export has been improved to support deductable and non-deductable VAT for representation to used and exported to different salary codes.
- The Salary Activity report has been enhanced to give a better understanding of reported lodging. All expenses of the type lodging in the report will now also contain the lodging type and location information.
- Users with the permission level Time administrators now have the abilty to approve or apply Time-off requests for any employee in the company.
- For an improved flow when approving time-off request it’s now also possible to close the week at the same time.
- As an administrator you can now control what salary activities to be shown to the employee in the Time-off planner. Now only salary activities that have the “Requestable” property will be shown for the employees in the Time-off planner view.
January update 2017
- Fortnox suppliers invoice and project number synchronization.
The integration between QBIS and Fortnox has been extended to allow even more automation between the applications. We have added two great additions:
– Create your projects in QBIS and have them synchronized to Fortnox so you only need to update your information in one place
– Synchronize your Supplier invoice data to QBIS projects so that you can have them in your customer invoices.
- QBIS 2 Time reports to show Inactive employee if they have selected time period.
We now made the new reports even smarter, to only show employees that have registered time during the selected time frame. This includes both the employee drop-downs and the actual report.
- Approval assistant linked pages does not filter correctly.
The filtering on the Approve Time and Expenses pages did not apply correctly and always used the latest used filters when following a link from the approval assistant. The issue has been fixed and the filters are now applied correct.
December update 2016
- Users can now reopen their closed but not approved timesheets without the hazzle of requesting timesheet reopen from managers or administrators
- Project mass approval and mark as ready in a few clicks process
- For project managers that have big piles of projects each month to approve materials and time, the process can be quite time consuming. We have improved this workflow to make it possible for project administrators to mass approve and mark as ready projects in a few simple clicks.
- The auto-generation of project numbers has been improved to be more flexible. It is now possible to select a starting number for the autogeneration and to be able to select if the format shall have a separator between the prefix and the auto-generated number.
- Adding several activities from the same project on your timesheet just got easier. Last selected customer/project is now remembered and pre-selected.
- Employees with user permissions can now re-open their timesheets as long as it has not been approved. When a user re-opens their timesheet a message will be shown for managers and adminstrators that can approve the employees timesheet if they have the same week and employee showing on the timesheet.
- E-mails sent from Servicedesk containing Chinese characters is not displayed correctly in the e-mail.
- Minor visual bug fix for Prepare payroll tab for Hogia Lön Plus where the textboxes where cut-off on one side.
- Users using Chrome on Android mobiles could not register time on the timesheet correctly.
November update 2016
QBIS 2.0 Report engine has been released.
Watch the latest webinar about the new report engine to get going.
- Visual redesign of the action buttons to always be at the top within a frozen panel. Action buttons will now always be at your disposal wherever you are on the page.
- AutoFill of Working Time Cells on the Time Sheet. When the user enters time against project activities on the timesheet the Working Time cells will be automatically calculated and filled in. This can be activated in the System Control.
- Project time to the Visma Salary export. The export now supports export of project time.
- In HR schedules a Manager shall only be able to delete their own created schedules
- When using a IPhone the activity dropdowns on the timesheet always showed a keyboard even if no search box was available.
- At a certain windows size the menu bar wrapped and the height was doubled.
- The prefilled time disappeared for some users randomly. The issue has been corrected.
October update 2016
- Working time widget – Automatic leave at a certain time. Are you using the Working time widget as time clock. Sometimes users forget to press go when leaving. QBIS can be set up to automatically press go for all users that has forgot at a certain time. The day after the user will have a message in the Widget and cannot press Come before correcting the previous day on the timesheet.
- Do you need the same project activities that you used last week and think it’s waste of time to add them again. Now you don’t need to, save time and use the “Add last week’s activites to my timesheet”
- As a Hogia portal user you now have the possibility login directly to QBIS without go via the Hogia portal.
- Searchbox to the Customer/project & activity dropdown on the Timesheet. Now you can easier search and find your project or project activities using the built-in search field when adding project activities on the timesheet.
- White labeling improvement. Set up your custom logo and greetings text used in the emails sent from QBIS to conform with your company’s standard.
- The password field in the Personnel module shall be automatically expanded when error occurs. If auto fill-in was activated in the web browser the password could automatically be filled-in on the employee page when editing. This caused an error to occur due to wrong password and the page could not be saved. If the password section was collapsed nothing indicating the error. The section is now expanded if error occour.
- Visual global improvements
– The sub-menu now get hidden after mouse cursor is moved out.
– Page heading size has been decreased and the section has been frozen.
- When receipt images is saved under expenses the image rotation information is now also stored so that the image is shown in the chosen rotation.
- Sort receipt number in numeric order if all numbers are numeric. The receipt numbers on the expense sheet page are now sorted in correct order.
- Export – Visma salary, change of VAT will not save. It was not possible to save changes to the VAT field in the Visma salary export. This issue has been corrected.
- Working time widget shall only show Total when using Working time only. The Working time widget did show more fields than it should if the employee was setup to use working time only.
- Visual improvements for widgets. There were size differences in some widget headings that has been corrected.
- If “Show working time” was disabled for a user it was not possible to switch between Week and Day view on the timesheet.
- In some cases the registered salary activity time could disappear when saving. This issue is now been corrected.
- Large expense reciept images was always shown in full size independent of the screen size. The image could overflow the screen on small devices. The receipt image view size will now be controlled by the screen size.
- If a company have a big number of departments, the department dropdown list on the project overview page did not remembered all selected items in the list due to list was truncated when sent to the server. The issue has been solved by enlarging the allowed data size to be sent from the dropdown.
- When a user opened the project activity detail view selected the factor field to be in focus when entering the view. The factor field is no longer set to focus by default.
September update 2016
- Hogia Lön Plus project time export
- Export data historical control
- You can now select if you want the system to remember what has been previously exported to your selected salary system.
– If you export data for the same period several times, QBIS will now remember the exported data and not export it again.
– Each time you export data and have already exported data for the selected period, QBIS will give you the option to either make a full export for the period and include already exported data or only export data that has not been exported before.
Support for the export data history control is enabled in the setup of your selected salary export.
- A new option is now available for the Hogia Lön Plus salary export if you have the project module, exporting of project data.
When setting up your export, you have the option to also select project time.
– Setup your project activities with salary codes to be included in your export
– Make it simple for project managers to create new activities with correct salary code by creating activity templates including predefined salary code.
– Possibility to enter base accounts for expenses, separate for VAT, Deductable and NonDeductable Representation
– Possibility to export project numbers for expenses
- We have now added system integration for Salary time into SAP. Please contact your local QBIS Representive to hear more about getting your QBIS connected to SAP!
- As an administration you now have the possibility to restrict the users from selecting or removing widgets on the Dashboard. The administrator can also configure the Dashboard for single users.
- Customise QBIS to fit your company profile even further with enhanced White labeling. You now have the possibility to set your own logo and signature on the notification emails sent by QBIS. Contact QBIS if you are interested in White labeling.
- Assign a designated QBIS support at your own company to handle your users issues and requests. As a QBIS administrator you now have the possibility to configure the QBIS sidebar support form to send email to a designated mailbox inside your company instead of directly go to QBIS Support. This will help your company to control who and what types or errands that are sent to the QBIS support.
- The new working time Start/Stop widget has got improvements and is performing even better
– Geo location performance has been increased to give a nicer user experience
– Prevent user to click twice to same action.
– Setting up the widget has been improved, you don’t need think about enable Allow Card/PIN registration in the system control.
- When entering absence it’s easy to forget to also change the working time, leading up to wrong number of hours on salary activities. From now on, QBIS will automatically reset your working hours (Arrive, Lunch and Leave) if the number of hours on the absense equals the contracted hours for the day.
August update 2016
- Now you can white label QBIS to fit your organisation with custom color and logos. Contact your sales representative to if you would like to get it going.
+ Backend improvements and bugfixes
July update 2016
- Start/Stop clock for working time packaged in a widget. Light weight punch clock that can be used on a computer or on a mobile device, with support for geo location tracking.
- Do your company have the need for a punch clock but a stationary doesn’t fit your needs due to the personell are mobile. QBIS has now a light weight start/stop timer easily accessable directly from the dashboard on any mobile or computer browser. The widget supports come / go and break. If you need to know the location of the clock in were made, we also support for the activation of geolocation shown for each clock in. Activate the start / stop clock for working time in the system control.
- Now you don’t need to make the scheduled hours visible each time you go into a time sheet. QBIS will now remember your last decision if it should be visible or not.
- When manager or admin was approving time sheets or expense sheets unintentional clicking on the row could happen causing expense or time detailed page to open.
- Native numeric (Android) and alphanumeric (IOS) keyboard are now shown when entering time in the time sheet in mobile browsers to enhance the user experience.
- The Timer events view for Touch Screen and Working hours start/stop widget did not wrap text lines correctly so that the text could overflow and create unreadable text lines.
- An error in the Hogia lön export excluded company name and organization number from the created export file.
- When clicking on a Service desk errand link in a Time sheet description and then returning by closing the errand, the time sheet did not load the page fully.
+ Backend improvements and bugfixes
June update 2016
Now you don’t need to think about what to enter in the project code field when creating a new project. It’s now possible to have QBIS auto create your project codes. The codes are either created with a default prefix name or dependent on a specific project category prefix. The project code auto creation will also make sure there are no gaps in the numbering or that someone else takes your project code while you are entering your project details. Get started today by enabling it in the System module.
Hide IN/OUT buttons on your Touch Screen
If you have a lot of projects, loading the project overview could take long time to load. Now the overview have paging that will reduce the load time.
- Automatic project code generation using a single default prefix or a prefix per project category.
- Are you a Touch Screen user and don’t use the In/Out function in QBIS? Now you can inactivate the buttons on the Touch Screen UI to have a cleaner user interface.
- To increase the load performance of the project overview page if there are a very large amount of projects to load paging has been added. With this approach there is less data to be transmitted and the view will be updated faster.
- The time sheet day view was showing the incorrect day when changing date in some circumstances. This behavior made the user believe that the data was not properly saved.
- Prefilled working time setup page did not handle language support correctly. Some objects was shown in English even if Swedish language was selected.
- Receipt number with more than 9 characters caused crash when loading expense sheet in QBIS
May update 2016
It should not be complicated to configure and run payroll exports. QBIS salary exports has got a brand new look and a clear flow both for configuring different export settingsand to run the payroll exports.
Follow status changes of expense sheets or see who’s changed a status and when. A new history view has been brought into the expense sheets.
Time-off request page has been optimized increasing the load performance. The load time has been decreased with approximately 50%
Back-end development for the upcoming new time reports
- Redesigned workflow and user interface for the salary exports
- History view of status changes on the expense sheets
- New connection, Visma business integration
- The project activity company name on the Time sheet shows abbreviated name but should show the full company name
- Time-off planner performance optimization, load time has been decreased with 50%
- An error could occur if sorting on a column was made several times on the expense overview
- Materials with the same article code but with different costs were grouped and the average value was shown as the price.
- If editing a Time-off request the change of salary activity was not saved